Pre‑Move‑In Inspection Checklist: Protecting Your Rights as a Kenyan Renter

By Makao Match Team

Walking into a new rental can feel like stepping into a fresh chapter, but it also brings the risk of hidden problems that could cost you later. A thorough pre‑move‑in inspection lets you spot issues before you sign the lease, gives you evidence for any future disputes, and sets a professional tone with your landlord. In Kenya, where rental agreements often rely on trust as much as on paper, taking a few extra minutes now can save you weeks of hassle and money down the line.

Why a Pre‑Move‑In Inspection Matters

Most tenants focus on location, rent price and amenities, yet the condition of the property is the foundation of a comfortable stay. Without a documented inspection, you may find yourself paying for repairs that were already there, or worse, losing part of your security deposit over disagreements. A clear record protects both parties: the landlord sees that you are diligent, and the tenant has proof of the property's state at the start of the tenancy.

Step‑by‑Step Inspection Checklist

Use the list below during your first walk‑through. Bring a notebook, a pen, and a smartphone to take photos. Mark each item as good, needs repair or needs replacement.

• Walls and Ceilings: Look for cracks, damp patches, peeling paint or mould. Note any holes from previous tenants.
• Flooring: Check tiles, parquet, carpet or concrete for loose pieces, stains or uneven surfaces.
• Doors and Windows: Open and close each one. Ensure locks work, hinges are tight and there are no broken panes.
• Plumbing: Turn on taps, flush toilets and run the shower. Watch for leaks, low water pressure or strange noises.
• Electrical: Test all switches and sockets with a lamp or phone charger. Verify that the main fuse box is labelled and that there are no exposed wires.
• Kitchen Appliances: If the landlord provides a fridge, stove or microwave, confirm they power on and are clean.
• Bathrooms: Inspect the sink, toilet, showerhead and tiles. Look for mould, rust or blocked drains.
• Security Features: Check dead‑bolt locks, peepholes, and any existing alarm system. Note the condition of the main gate or fence.
• External Areas: If the unit includes a balcony, garden or parking spot, examine paving, drainage and lighting.

For each problem, write a brief description and note the exact location. For example, "Living room ceiling: small water stain near the centre of the north wall".

Documenting Findings and Communicating with Your Landlord

After the walk‑through, compile your notes into a simple report. Start with the property address, date and your name. Then list each issue using bullet points. Attach the photos you took, naming them with the room and a short description (e.g., "kitchen_sink_leak.jpg"). Send the report to your landlord via email or WhatsApp and request written acknowledgment.

Sample email opening: "Dear [Landlord Name], please find attached my pre‑move‑in inspection report dated 15 May 2026. I have highlighted a few items that need attention before I move in. Kindly confirm receipt and let me know the next steps."

Having this written record means that when you eventually move out, you can refer back to the same document to demonstrate that the issues were present at the start.

Common Issues and How to Resolve Them

Damp or mould often appears in older buildings. Ask the landlord to treat the area and improve ventilation before you sign. If they refuse, consider negotiating a lower rent or a clause that allows you to arrange professional treatment and deduct the cost from the deposit.

Leaking taps can waste water and increase your bill. Request a plumber's visit before occupancy. In Nairobi, a basic tap repair typically costs KES 3,000 to 5,000.

Faulty locks are a security risk. Insist on replacement or repair, which usually costs KES 2,000 to 4,000 per door.

If the landlord is slow to act, remind them of the tenancy law that requires the property to be in a habitable condition. Keep copies of all communication; they become valuable evidence if the matter escalates.

Finally, once the landlord has addressed the items, do a second quick walk‑through to confirm the work is satisfactory. Sign off on the updated report and keep a copy for your records.

Doing a careful pre‑move‑in inspection may feel like extra work, but it builds a solid foundation for a smooth tenancy. With a clear checklist, photos and written confirmation, you protect your deposit and enjoy peace of mind in your new home.

Ready to find a rental that meets your standards and use tools that simplify inspections? Explore listings on Makao Match and start your next chapter with confidence.